The Santa Clara County Association of REALTORS® is pleased to announce the promotion of Tim Beaubien as Government Affairs Director.

“I am excited for this new opportunity and challenge,” Beaubien said. “I look forward to continuing to lead our advocacy team, representing our members and fighting for REALTOR® Party victories.”

Beaubien was originally hired in early summer 2018. He previously held the title of Government Affairs Associate and Government Affairs Manager for SCCAOR. He is well equipped with a strong background of REALTOR® Party issues and experience in the local political landscape. He recently finished his Masters of Business Administration (MBA) from Cal State Dominguez Hills giving him the added skills needed to be a successful Department Director.

“Over the last two years, Tim has grown so much in his Government Affairs role from Associate, to Manager, and now to our Government Affairs Director,” said Neil Collins, SCCAOR CEO. “His guidance was indispensable during the Counties Shelter in Place Order. He was able to provide clarity to our members and successfully negotiated for key services like photography, inspection, and stagers to be added to the list of essential businesses.”

Outside of work, Tim enjoys many hobbies and is always ready for the next adventure. He loves to travel, hike, and enjoy the gorgeous wineries in the region with his girlfriend Ricki. Prior to COVID-19 you could always find him watching or playing a sport, with baseball and basketball being his favorites.

The Santa Clara County Association of REALTORS® would like to invite all primary REALTOR® members to apply to be a new 2021 Director for the California Association of REALTORS®.

Why should I be a C.A.R. Director?
It’s a great opportunity to meet with state legislators about important issues, gain valuable knowledge about what’s trending in real estate, and network with other real estate professionals.

What exactly will I do?
Directors will attend three C.A.R. meetings in 2021 to represent SCCAOR on the state level at various committee meetings. It is yet to be determined if the 2021 meetings will be held in-person, virtually, or a combination of the two. The spring meeting has historically taken place in Sacramento and the other two meeting locations are yet to be determined.

Ready to apply?
Just fill out the online application. The deadline to apply is Tuesday, July 14, 2020.

While we are spending a lot more time indoors recently, here are a few tips to take advantage of your time at home and enhance your social media game:

  1. Build out your social media strategy.  Make sure you’re customizing your message for each social media channel and the specific customers you are targeting.  Remember when you said you don’t have time to post on social media?
  2. Reach out to clients.  This is the time to reach out to your clients, access their individual needs and reach out to them via email, phone, or video chat. During these times of isolation, we all crave social interaction.  You have a captive audience, so make sure you provide value.
  3. Stay in contact with your clients.  The most successful agents build and maintain relationships in addition to selling houses.  Every day, make yourself a list of who you are going to call, text, or write a personal note to.  Your words can make a difference in someone’s lives during these times of social isolation.
  4. Reassess your tools and systems.  This is a great opportunity to take the time to really understand all the features your CRM has to offer.  Make sure your client profiles are complete with current contact information and special dates like birthdays, anniversaries, etc.  Do you know which clients are essential services?  This could be an opportunity of a lifetime for them if they are a first time home buyer. If you don’t have a CRM, now is the time to invest.
  5. Create a QR Code or Text #.  Since you can no longer have a flyer available for the public, consider displaying a QR Code or Text # to give those walking in the neighborhood access to your virtual tour. There are a lot of free QR code generators on the internet, such as this one.
  6. Manage your brand.  Google yourself. Do you like what you see?  Do photos need to be updated? Are all your marketing channels working in harmony?
  7. Update your business plan.  Hopefully, you had one.  The market is the market, someone always succeeds.  Why not make it you?  New strategies will have to be implemented to be successful in the new normal.  You can still end up having a very prosperous year, but you must adapt.
  8. Organize your life.  This starts with your computer.  Get your files organized and clean up your desktop. Use your calendar to time block those projects that you have been putting off. 
  9. Invest in yourself.  There is no better time to take advantage of the professional development offered by SCCAOR, C.A.R., and NAR.  Many of the courses are free during the Shelter in Place order.  You are in control of how you manage your 24 hours.  Spend your time wisely because your competition sure is.
  10. Stay in the zone with real estate podcasts.  When you need a break from the computer screen, put on your headphones, take a walk,  and get inspired by listening to some of the brightest minds in the business. Here are a few good ones to start with:
    • Housing Matters Podcast  (C.A.R.)
      https://www.car.org/marketdata/podcast
      The Housing Matters Podcast is your housing hub for market analysis, economic trends, and housing news from the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.).

    • Center for REALTOR® Development Podcast (NAR)
      http://www.crdpodcast.com/

      NAR’s Center for REALTOR® Development podcast focuses on education in the real estate industry and is hosted by Monica Neubauer, an award-winning industry leader, speaker, and instructor based in Nashville, TN. The podcast discusses formal and informal sources of industry knowledge, including NAR education and credential programs.

    • Gimmie Shelter
      https://calmatters.org/articles/category/podcasts/gimme-shelter
      Why is it so expensive to live in California? And what can the state do about it? Every other week, Los Angeles Times housing reporter Liam Dillon and CALmatters’ data reporter Matt Levin chat about the latest developments in California housing policy and interview a key housing newsmaker.

In early March, Jordan Nunes joined the Santa Clara County Association of REALTORS® (SCCAOR) as their new Government Affairs Coordinator. Nunes has been working under our Government Affairs Manager, Tim Beaubien, to help promote the political needs of our members and to help protect the rights of private property owners.

“I’m really excited to be a part of the SCCAOR team,” said Nunes. “I’ve been using my past experience to help create relationships with our members and local community leaders.”

Jordan attended Santa Clara University where he studied Political Science with an emphasis in Law and Social Justice. He then completed his Juris Doctorate at the Santa Clara University School of Law. During his time in law school he completed the Panetta Institute Fellowship where he was mentored for a semester by Secretary of Defence Leon Panetta.

“My time in law school really helped me learn how to synthesize complex information into digestible bites,” he said. “During the last few months I have done a lot of research on the shelter in place orders and other information from local and state governments. It feels great to be able to help our members by summarizing this important information in our Government Affairs newsletter and on our Transaction Resource Page.”

Jordan also has experience on Capitol Hill. He was a Senior Congressional Intern for Congressman Mike Honda, working in both the Capitol Hill and the District Office. He created and managed community outreach projects, managed issues between constituents and federal agencies, and also prepared memoranda for staff on Congressional briefings, committee hearings, and policy issues.

Tim Beaubien, SCCAOR’s Government Affairs Manager, said that Jordan has been an excellent addition to the Government Affairs team.

“He has a strong background in Silicon Valley politics through involvement on issues in his hometown of Santa Clara and previous work experience with Bay Area elected officials,” said Beaubien. “His background in campaigning and legal expertise has helped boost our SCCAOR advocacy efforts and also helped us continue to fight for REALTOR® Party values.”

In his free time, Jordan enjoys swimming and traveling. When he was in high school he completed a study abroad program in Japan, where he lived with a host family while attending school. 

“Traveling has really opened my eyes to the different cultures and experiences around the world,” he said. “I look forward to being able to travel again once we get past the current COVID-19 Crisis. I’d really love to go back to the Caribbean.”

Here at SCCAOR we are profoundly shocked and saddened by the death of George Floyd. Our deepest sympathies are with the Floyd family and countless others who share this pain and grief.

The Santa Clara County Association of REALTORS® strives to create an inclusive environment that represents our members and our community in Santa Clara County. We are an organization whose members and their clients are made up of an incredibly diverse group of people. We must strongly denounce any statements or expressions made that aim to divide our community and nation. Peaceful protesting is an American right, but we also cannot support those that want to do harm to our communities, especially during these difficult times when small businesses need our support more than ever. Vandalism, theft and violence is never acceptable behavior. We need to pull together and support our communities.

SCCAOR members and all REALTORS® nationwide abide by a strict code of ethics that calls on us to respect all individuals and to not discriminate based on race, color, religion, sex, handicap, familial status, national origin, sexual orientation, or gender identity. REALTORS® have consistently been and will continue to be champions and a voice for fair housing and equality. We must never forget this and the importance of equality and opportunity for all in housing and life.

We truly appreciate everything that our members do for this community. Thank you for continuing to promote equality and inclusion as you go about your work. Let’s keep the dialogue open as we try our best to work together towards creating a better life for our community, a better life for our clients, a better life for our families, and a better life for ourselves.

Sincerely,

Sandy Jamison
SCCAOR President

Last Updated 5/11/2020

Representing buyers? Follow these 12 steps to ensure a smooth process during Shelter in Place.

1) Business Development/Prospecting
First, reach out to your sphere of influence. Be sure to show empathy and care. You are there for them, and not just for real estate. You can still market digitally, by direct mail, or via phone, text or email. Become the COVID-19 market expert.

2) Initial Consultation
Can be done virtually, via Zoom, Google Meet, WebEx, Facetime etc. It’s good to be familiar with multiple platforms so you can communicate with your client in their preferred format. This is a great opportunity to build rapport with the client. Determine needs and wants. Provide an overview of the process and market conditions.

3) Loan Pre-Approval
Can be done virtually, ask a lender to get a COMPLETE underwritten approval. This takes longer but is well worth the effort. Update your prequalifications on a more frequent basis during the COVID-19 pandemic.

4) Home Shopping
Virtual Showings only unless a virtual showing is not feasible, then you may hold a private showing with no more than two people at a time that are sheltering in the same household. If occupied, all occupants must leave the property before it can be shown. Buyer Agents and the Buyers should each sign the C.A.R. Form PEAD (Property Viewing Advisory Disclosure) for each property they are showing and send a copy of the signed forms to the Listing Agent on the date of the showing.

5) Make an Offer
Offers can be submitted virtually. Agents can present via Zoom, etc. Negotiate with the SIP in mind. Discuss timelines with the lender to understand what can and can’t be done.

6) Open Escrow
Escrow officer will order a Preliminary Title Report and send copies to both parties. Buyer funds are deposited into an escrow account.

7) Inspections and Property Condition Review
Review seller disclosures and complete your own set of inspections: property, roof, pest, etc.

8) Loan Underwriting and Appraisal
Underwriter reviews files and appraisals are ordered. Some lenders are using desktop or external view appraisals while in SIP.

9) Remove Contingencies
After property inspections and loan documentation confirmation are approved, contingencies are removed.

10) Final Review
During SIP, you should make every effort to do this virtually. If you are not able to do it virtually, you are allowed to do a final walkthrough with two people at a time that are sheltering in the same household at a time when the occupant is not present in the residence.

11) Sign Off and Loan Funding
Virtually sign off documents. Check with your lender if an out of state e-notary would be acceptable.

12) Record/Transfer Title and Close Escrow
Deed will be e-recorded in Santa Clara County. Expect some delays in processing.

 

Have a listing? Check out our 8 Simple Steps for Listing During Shelter in Place.

We also recommend visiting our Transaction Resource Center to stay up-to-date with all the latest news that is affecting your business.

Last Updated 5/11/2020

Although the current Shelter in Place order in Santa Clara County has made completing a real estate transaction more challenging, there are still deals occurring. The steps involved in these deals have just changed.  Here are 8 steps to follow when listing a property.

1) Business Development/Prospecting
First, reach out to your past clients and sphere of influence. Be sure to show empathy and care. You are there for them, and not just for real estate. You can still market digitally, by direct mail, or via phone, text or email. Many will want to know how the real estate market is doing, whether it is a good time to buy or sell, and how this pandemic is affecting real estate values. Study the market statistics and be prepared to provide factual information.

2) Listing Appointment
Can be done virtually, via Zoom, Google Meet, WebEx, Facetime etc. Make your presentation just as you normally would, share your screen or email your presentation to them.

3) Property Preparation
Discuss with your sellers about decluttering. Consider having your listing virtually staged. As of May 4, traditional stagers are allowed to operate in Santa Clara County.

4) Property Marketing
Yard signs may not include fliers. There are no in-person Open Houses under any circumstances. Virtual Open Houses are permitted and MLSListings has provided a new category to promote your Virtual Open House. Record a virtual walkthrough with the seller. Have the seller record with their phone while you ask them questions about their home. No one shows a home better and can emphasize features better than the seller! A single photographer or videographer is permitted to visit the property once to take photographs and/or video. This should be done at a time when the occupant is not present in the residence.

5) Showings
Showings should be done virtually if at all possible. If you have a qualified buyer that wants to see a house, and a virtual showing is not feasible, then you may hold a private showing with no more than two people at a time that are sheltering in the same household. If occupied, all occupants must leave the property before it can be shown. All showings should be by Appointment Only to control access. If the Listing Agent is not the one providing access, the SUPRA lockbox should be used with the CBS (call before showing) feature and is recommended to control access. Buyer Agents and the Buyers should each sign the C.A.R. Form PEAD (Property Viewing Advisory Disclosure) for each property they are showing and send a copy of the signed forms to the Listing Agent on the date of the showing.

6) Offers and Negotiation
Offers can be submitted electronically. Agents can present offers via Zoom etc. Negotiate for timelines with the SIP in mind. Discuss timelines with the lender to understand what can and can’t be done.

7) Under Contract
Monitor your timelines. If issues arise then compete the appropriate C.A.R. Forms.

8) Close
Title and Escrow companies are Essential Services and closings and recordings are still taking place, but on a more limited schedule. Notaries are working to sign off clients.

 

Representing buyers? Check out our 12 Simple Steps to Represent Buyers During Shelter in Place.

We also recommend visiting our Transaction Resource Center to stay up-to-date with all the latest news that is affecting your business.

On May 7th the SCCAOR Advocacy team was able to establish that in Santa Clara County, property staging is now allowed to enable a real estate transaction. Staging companies have been deemed a “service provider that enable real estate transactions.” The same guidelines previously released for photographers, inspectors, and appraisers applies for staging companies as well. Service professionals are allowed to enter the residence alone, when the residents and listing agent are not present.

This new classification for staging companies has been confirmed with the County of Santa Clara Legal Department.

The official language of the new Shelter in Place Ordinance is included below.

“Commercial as well as residential real estate transactions are allowed to fully resume, but with continued restrictions on in-person viewings and appointments.

Service providers that enable real estate transactions (including rentals, leases, and home sales), including, but not limited to, real estate agents, escrow agents, notaries, and title companies, provided that appointments and other residential viewings must only occur virtually or, if a virtual viewing is not feasible, by appointment with no more than two visitors at a time residing within the same household or living unit and one individual showing the unit (except that in person visits are not allowed when the occupant is present in the residence)”

Open houses are still not permitted under any circumstances. Private showings need to be scheduled by appointment and are permitted if a virtual tour is not feasible.

You can read the full updated Shelter in Place Order on the County’s website.

On April 15, 2020, the MLSListings Board of Directors adopted the California Association of REALTORS® (C.A.R.) model rule changes to implement the National Association of REALTORS® (NAR)-mandated MLS policy changes known as “Clear Cooperation” (i.e., Policy Statement 8).

Clear Cooperation Policy (CCP) rule enforcement begins on May 1, 2020.

Under the new rule, brokers and agents are still able to take an “office exclusive” listing. If so, they must still submit the signed form to the MLS or use the online exclusion feature in lieu of listing.

However, once a listing is excluded under the new rule, an agent can only promote the listing for sale within their own brokerage. If they promote, communicate, or advertise it in any way outside of their brokerage, they must add it to the MLS in Active status within one business day.

  • This rule only applies to “excluded” or “exclusive” or “waivered” listings
  • Listings entered as Coming Soon on the MLS may only be advertised as Coming Soon off the MLS
  • MLSListings’ Compliance will provide a courtesy warning for a period of time. Fine amount is $500.00 for the first instance but will continue to escalate until the violation is cured and the listing is added. Fines for Showing violations have increased to $500.00 and are effective immediately.

Here are some great resources to help you understand the CCP:

If you have any questions about CCP, please contact the MLSListings Compliance department at 408-874-0200 (option #5) or via email at compliance@mlslistings.com.

SCCAOR and SILVAR worked collaboratively to clarify language in the County Shelter in Place Ordinance surrounding private showings. Previously private showings and walk-throughs were not allowed when an occupant was living in the residence. We are pleased to announce the County Shelter in Place Ordinance has been amended to read as follows:

Service providers that enable real estate transactions (including rentals, leases, and home sales), including, but not limited to, real estate agents, escrow agents, notaries, and title companies, provided that appointments and other real estate viewings must only occur virtually or, if a virtual viewing is not feasible, by appointment with no more than two visitors at a time residing within the same household or living unit and one individual showing the unit (except that in-person visits are not allowed when an occupant is present in a residence

With this language change, private showings and walk-throughs can now occur on properties when the occupant has left the residence.

These new guidelines shall become effective at 11:59 p.m. on May 3, 2020 and will continue to be in effect until 11:59 p.m. on May 31, 2020.

The same protocol applies for photographers, appraisers and inspectors entering the property.

You can read the full updated Shelter in Place Order on the County’s website.